International Research Journal of Education and Technology

Efficient venue booking management is crucial in educational institutions to ensure the optimal use of available resources and to facilitate seamless event planning. Colleges and universities often have multiple venues such as auditoriums, seminar halls, conference rooms, and classrooms that are in high demand for academic and extracurricular activities. The traditional manual approach to booking these venues often leads to scheduling conflicts, miscommunication, and inefficiencies. To address these challenges, this paper presents a Venue Booking System specifically designed for college use. The system is developed using the MERN (MongoDB, Express, React, Node.js) tech stack and incorporates role-based access control, ensuring that students, faculty, and administrators have distinct levels of permissions. The platform enables users to request venue bookings, receive real-time updates, and track the status of their requests. The system also prevents double-booking by automatically detecting conflicts in scheduling. Moreover, secure authentication mechanisms restrict unauthorized access, maintaining privacy and data security. Future enhancements may include AI-based scheduling recommendations, IoT integration for automated venue availability detection, and data analytics for optimizing resource utilization. By streamlining communication, improving transparency, and minimizing scheduling conflicts, this system significantly enhances venue management in educational institutions.

Keywords: Venue Booking System, College Event Management, MERN Stack, Role-Based Access, Scheduling Optimization, Real-Time Notifications, Educational Infrastructure Management.