International Research Journal of Education and Technology

The Library Hall Booking System is an advanced web-based platform developed using the MERN stack (MongoDB, Express.js, React.js, Node.js) to streamline, secure, and automate the process of reserving conference halls and discussion spaces in educational institutions. Traditional hall booking methods rely on manual coordination, email requests, or spreadsheets, leading to double bookings, administrative overload, and inefficiencies. Our system eliminates these challenges by offering real-time booking updates, automated scheduling, and administrator-controlled approvals through a centralized and secure interface.

The system implements a role-based authentication mechanism, where students log in using Google Sign-In, while administrators utilize secure email-password authentication to manage hall reservations. To ensure fair allocation, the platform follows a first-come, first-served principle, with administrators approving or rejecting booking requests based on hall availability. A key feature is dynamic hall allocation, which automatically assigns halls based on availability constraints, preventing overlapping reservations and ensuring efficient utilization of resources.

Security is a core aspect of the system, integrating token-based authentication, session storage, and role-based access control (RBAC) to safeguard user data and prevent unauthorized access. Session storage ensures users remain logged in securely during their interactions while preventing session hijacking. Additionally, booking logs and approval records are maintained to provide audit trails and accountability for both users and administrators.

By leveraging MongoDB for efficient database management, Express.js and Node.js for backend logic, and React.js for an intuitive and responsive UI, the system ensures high scalability, fast performance, and a seamless user experience. The modular architecture allows for easy future expansion, such as multi-institution support, automated notifications, and analytics-based resource utilization insights.

This system significantly reduces manual effort, minimizes booking conflicts, enhances transparency, and improves administrative control over institutional resources, making it an optimal solution for digitizing and optimizing the hall booking process.

Key Words:  Automation, MERN, Dynamic, Security, Booking, Allocation.