International Research Journal of Education and Technology

Managing campus venues like lecture halls, seminar rooms, and auditoriums efficiently is crucial for smooth academic operations. In most colleges, venue booking is done through emails, where faculty members request a slot from an administrator who manually processes each request. This traditional method is not only time-consuming but also prone to errors, scheduling conflicts, and delays. Additionally, the lack of a real-time availability tracking system leads to inefficiencies and miscommunication, making it difficult to manage resources effectively. To overcome these challenges, we propose a Campus Venue Booking System built using SQL, Express.js, React.js, and Node.js. This system will provide a user-friendly web platform where faculty members can check real-time availability, book venues, and view essential details such as seating capacity, audio-visual equipment, and projector access. Administrators will have access to a dashboard where they can review, approve, or reject booking requests with just a few clicks, eliminating the need for manual handling. A key feature of this system is automated email notifications, ensuring that faculty members receive instant updates on their booking status. This reduces the chances of miscommunication and keeps the process transparent. By streamlining venue management, the system will enhance operational efficiency, reduce administrative workload, and minimize scheduling conflicts. Ultimately, this solution will improve campus resource utilization and create a hassle-free booking experience for faculty members. With a more structured and automated approach, academic institutions can ensure that venues are allocated fairly and used effectively, allowing educators to focus on their core responsibilities without unnecessary delays.

Keywords:-  Campus Venue Booking, Real-time Availability, Automated Email Notifications, Web Application, Resource Management