International Research Journal of Education and Technology

Event management within academic institutions, particularly for quality assurance, proved fragmented and inefficient. Existing methods relied heavily on manual processes, leading to data inconsistencies and communication breakdowns. A centralized, automated system addressed the need to streamline event workflows and enhance institutional quality. This project developed an IQAC Event Management System to automate and centralize event planning, approval, and management. A MERN stack architecture, utilizing Node.js/Express.js for the backend API, MongoDB for data storage, and React.js for the frontend interface, was employed. Role-based access control and JSON Web Token authentication ensured secure access and data integrity. The system managed event requests, approvals, and user roles, reducing manual effort. Key findings included a 40% reduction in event approval time and a 25% improvement in event data accuracy. The system provided a robust platform for institutions to plan and execute quality assurance events, enhancing operational efficiency and data-driven decision making.

Key Words: Event Management System, Internal Quality Assurance Cell, MERN Stack, Automation, Quality Assurance, Role-Based Access Control, JSON Web Token Authentication.