International Research Journal of Education and Technology

A Course Management System (CMS) is a crucial technological solution for educational institutions, designed to streamline and automate course creation, enrollment, and administration. Managing various aspects of a course, including faculty approvals, student enrollment, and database storage, can be complex and time-consuming. Manual processes often lead to inefficiencies, delays, and miscommunication among stakeholders. The proposed system introduces an automated and structured approach to address these challenges, enhancing coordination and operational efficiency.

The CMS integrates three primary stakeholders: Faculty, Administrators, and Students, each playing a distinct role in the course lifecycle. Faculty members can create and submit courses for approval, while administrators review and authorize courses before making them available to students. Once approved, students can browse the course catalog, enroll in their desired courses, and securely access course-related information. The system incorporates user authentication, role-based access control, and secure data storage to protect sensitive academic records and prevent unauthorized modifications.

By implementing this automated framework, institutions can enhance course administration, reduce manual workload, and ensure a transparent decision-making process. The structured workflow optimizes faculty engagement, accelerates administrative approvals, and provides students with a seamless enrollment experience. Additionally, future enhancements such as AI-driven course recommendations, real-time student feedback mechanisms, and chatbot support can further improve usability and efficiency. This paper explores the system’s design, workflow, implementation, and advantages, highlighting how technology-driven solutions can modernize academic management and enhance the overall learning experience for all stakeholders.

Key Words:  Course Management System (CMS), Student Enrolment System, Educational Technology, Role-Based Access Control (RBAC), Academic Workflow Management, Secure Data Management.